That stops the issues above but now you have a space issue. What then happens if the employee leaves and you need to retrieve the email? Now, since you mentioned the email account was running out of storage it sounds as if you have changed the default settings and storing it on the server. Secondly, any email replies (sent emails) are stored locally on that device as well. If this device is damaged or lost/stolen all the business emails are gone and cannot be retrieved. First, the email can only be checked from the one device and once the email is pulled down to that device its no longer on the server. Basically, POP pulls the email down off the email server during the initial connection and marks it for deletion on the server. By default, I dont recommend using POP protocol for business emails.
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